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Privacy policy for participants

We use this privacy policy to inform you about what personal data we record when you register for the interzum award and the purposes for which this data is used.

The privacy policy for the general use of this website can be found here.

1. Data controller/contact

a. The data controller responsible under the German Federal Data Protection Act is:

Koelnmesse GmbH
Messeplatz 1
50679 Köln
Germany

b. Data Protection Officer

Koelnmesse GmbH
Data protection officer
Messeplatz 1
50679 Köln
Germany

e-mail: datenschutz-km@koelnmesse.de .

2. Personal data

Personal data in the sense of this privacy policy are any individual information relating to your personal or material circumstances. This includes in particular your name, your date of birth, your e-mail address, your address and your telephone number.

Personal data in the sense of this privacy policy also includes information about your use of our website (“access data”). In addition to the access data, personal data is only stored by us when you freely provide us with this information, e.g. in the context of a registration. Personal data are also only processed to the extent necessary and only for the purposes to which you have given consent or for legally permissible purposes.

3. Collection and use of your data

Various data on the user are required in order to register for the interzum award. The following mandatory details are necessary:

  • Title
  • Your name
  • Position 
  • Telephone
  • Your e-mail address
  • Company
  • Country
  • Address (place, street, house number, postcode)
  • A password
  • Customer number at Koelnmesse

These data are necessary in order to set up and manage a user account for you. Not least we require these and possibly other data in order to be able to respond to possible future queries from you and to communicate with you for the execution of the award.

We process these data in order to be able to enable you to participate in the award and to fulfil the respective contracts agreed with you pursuant to Article 6 (1) (b) GDPR. The data is also processed for the promotion of our events and services (on the basis of Section 7 Paragraph 3 UWG (German Fair Trade Practices Act)) and for optimization and for market research and opinion research.

Insofar as we, as described above, require your data for the purposes of providing the functions of our award registration, you are contractually obliged to provide us with these data. Without these data we are unable to provide you with these functions.

Furthermore, you can enter the following voluntary details in the course of your registration in your profile:

  • Fax
  • Name of managing director
  • General e-mail address
  • Web address

The entry of these details is voluntary and not necessary in order to participate in the award.

The processing of this personal data is only carried out on the basis of the express consent you have provided to us pursuant to Article 6 (1) (a) GDPR.

4. Newsletter

We reserve the right pursuant to Section 7 (3) UWG to send you by e-mail information on goods and services similar to those that you have purchased from us. You can object to the receipt of such information via e-mail at any time. Every e-mail contains the information about how you can unsubscribe from the receipt of future e-mails.

5. Information on cookies

As part of the registration for the interzum award, only a technical cookie will be used to verify you as an authorized user during your registration.

6. Transfer of data

In principle, a transfer of your personal information without your prior express consent will only take place in the following cases:

When it is required for the investigation of an unlawful use of our services or for the prosecution, personal data are transferred to the law-enforcement authorities and if necessary to injured third parties. However, this only occurs when there are concrete indications of unlawful or abusive behaviour. A transfer can also take place when it is necessary for the enforcement of terms and conditions of use or of other agreements. We are also legally obliged to provide information to specific public authorities on request. These are prosecutorial authorities, authorities that prosecute misdemeanours punishable by fines and the financial authorities. The transfer of this data takes place on the basis of our legitimate interest in combatting misuse, the prosecution of criminal offences, the safeguarding, assertion and enforcement of claims and the fact that your rights and interests with regard to the protection of personal data are not overriding pursuant to Article 6 (1) (f) GDPR.

We rely on contractually bound external companies and external service providers (“processors”) for the provision of the services. In such cases personal data are transferred to these processors in order to enable them to carry out the further processing. These processors are carefully selected by us and regularly checked in order to ensure that your right to privacy remains protected. The processors may only use the data for the specific purposes of the processing as specified by us and are in addition contractually obligated by us to handle your data exclusively in accordance with this privacy policy and the German data protection legislation.

In the context of the further development of our business it is possible that the structure of Koelnmesse GmbH changes in that the legal form is changed or subsidiaries, business units or constituent parts are established, purchased or sold. In the event of such transactions the customer information will be transferred along with the part of the company being transferred. We will ensure that every such transfer of personal data to third parties to the extent described above takes place in conformity with this privacy policy and with the relevant data protection legislation.

A possible transfer of the personal data is justified by our legitimate interests in adapting our business form to economic and legal factors as required and the fact that your rights and interests with regard to the protection of personal data are not overriding pursuant to Article 6 (1) (f) GDPR.

7. Changes of purpose

The processing of your personal data for purposes other than those described will only take place to the extent permitted by a legal regulation or subject to your consent for the change of purpose of the data processing. In the event of further processing for purposes other than those for which the data were originally collected, we will inform you of these other purposes before the further processing and make all relevant information available to you.

8. The deletion of your data

We delete or anonymize your personal data as soon as they are no longer required for the purposes according to the aforementioned items for which we collected them. As a rule, we store your personal data for the duration of your user relationship with respect to the website.

After the expiry of these periods of notice, the data are deleted, insofar as these data are no longer required due to legal retention periods, for criminal prosecution or for the safeguarding, assertion or enforcement of legal claims. In this case, they are locked. The data are then no longer available for further use.

9. Automatic case-by-case decision making or profiling measures

We do not use any automated processing steps in order to reach a decision – including profiling – in connection with the registration for the interzum award.

10. Your rights as an affected individual

10.1 Right to information

Pursuant to Article 15 GDPR, you have the right to request us at any time to provide you with information concerning personal data relating to you that we process. You can make this request by sending a postal letter or e-mail to the above address.

10.2 Right to rectification of incorrect data

You have the right to request us to immediately rectify your personal data if they are inaccurate. To do so, please contact the above addresses.

10.3 Right to erasure

You have the right to obtain from us the erasure of personal data on the grounds described in Article 17 GDPR. These grounds especially give you the right to erasure if the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed, if the personal data have been unlawfully processed, if we have received an objection to the processing, or the personal data have to be erased in compliance with a legal obligation in Union or Member State law to which Koelnmesse is subject. With regard to the duration of the data storage, see Item 13 of this data protection declaration. To exercise the aforementioned right, please contact the above addresses.

10.4 Right to restriction of processing

You have the right to request us to restrict processing pursuant to Article 18 GDPR. This right applies, in particular, to the following cases: When the accuracy of the personal data is contested between the user and ourselves, for a period enabling us to verify the accuracy of the personal data; the user has an existing right to erasure but opposes the erasure of the personal data and requests the restriction of their use instead; the data are no longer needed for our purposes, but they are required by the user for the establishment, exercise or defence of legal claims; the user has objected to processing pending the verification whether our legitimate grounds override those of the user. To exercise the aforementioned right, please contact the above addresses.

10.5 Right to data portability

You have the right to receive the personal data concerning yourself, which you have provided to us, in a structured, commonly used and machine-readable format pursuant to Article 20 GDPR. To exercise the aforementioned right, please contact the above addresses.

10.6 Right to object

Pursuant to Article 21 GDPR, you have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning yourself which is based on point (e) or (f) of Article 6 (1) GDPR. In that case, we shall no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

10.7 Right of appeal

If you have a complaint, you also have the right to appeal to the responsible regulatory authority. The responsible regulatory authority is:??Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen ?Postfach 20 04 44?40102 Düsseldorf, Germany?Tel.: +49 211/38424-0?Fax: +49 211/38424-10?e-mail: poststelle@ldi.nrw.de

11. Changes to this privacy policy

The current version of this privacy policy can always be called up under interzum-award.de/459.html&L=1.

Status: 6 December 2018